Your information

Privacy policy

Effective November 15, 2026

This policy describes the ReconcileIt private bookkeeping application and this public information website. For privacy questions or deletion requests, contact support@reconcile-it.com.

Information accessed and collected

The application processes account details, records you enter or import, receipts, invoices, orders, inventory and financial transactions. Connecting a provider allows the application to process the information needed for the features you choose.

Google or Discord sign-in supplies account identity information, such as an email address, name, profile image and provider identifier. ReconcileIt does not receive your Google or Discord password.

Google and Gmail permissions

When you separately connect Gmail, ReconcileIt uses Gmail read-only access to search and read messages, message metadata and relevant attachments. These support receipt and invoice extraction, order and shipping updates, and optional newsletter discovery. Message content may contain personal or financial information.

If you enable newsletter cleanup, ReconcileIt requests additional Gmail modify permission. That permission allows the configured cleanup workflow to change message labels or move matching messages to Trash. Read-only authorization does not permit those changes.

Offline access allows the application to refresh its authorization and run enabled synchronization without asking you to sign in for every run. ReconcileIt stores connection tokens for this purpose; it does not use them to access unrelated Google services.

How information is used and shared

Information is used to provide the bookkeeping, import, synchronization, matching and newsletter features you select, maintain accounts, and diagnose operational failures. Imported evidence can be linked to your bookkeeping records.

Application records are hosted in the private Oracle installation, with encrypted recovery backups retained on the operator’s computer. Supabase software provides authentication, database and file services in that installation. Cloudflare hosts this separate public website and provides domain services. Connected providers process requests according to their own policies. Infrastructure services may process network metadata such as IP addresses and request logs.

ReconcileIt does not sell Google user data, use it for advertising, or use it to train generalized artificial-intelligence or machine-learning models. Google user data is not routinely reviewed by people; access is limited to authorized users and circumstances such as requested support, security investigation or legal obligations.

ReconcileIt’s use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including its Limited Use requirements.

Storage, security and retention

Access to bookkeeping services is restricted through a private network and application authentication. Provider credentials are encrypted before storage; HTTPS protects configured web connections. These safeguards reduce risk but cannot guarantee absolute security.

Connection credentials are retained while needed for the connection. Imported records and evidence may remain after a provider is disconnected because they form part of the bookkeeping history. Records are retained until deleted or no longer needed for the operator’s bookkeeping and recovery purposes. Deleted information may remain in retained backup generations until those copies rotate out; this policy does not promise immediate erasure from backups.

Your choices, revocation and deletion

Use application settings to manage supported connections. You may revoke Google access through your Google Account connections. Revocation prevents future authorized access but does not automatically delete previously imported records.

To request deletion of account data, imported Gmail evidence or connection credentials, email support@reconcile-it.com and identify the relevant account. Do not send passwords or access tokens. Identity and workspace authority must be verified before a request is carried out. Tell us if the request also concerns recovery copies.

This public website

This site contains static information. It has no sign-up form, bookkeeping records, advertising scripts or analytics scripts added by ReconcileIt. Hosting and network providers may retain operational logs. Visiting this site does not grant access to the private bookkeeping application.

Changes and contact

Changes will be posted on this page with an updated effective date. Contact support@reconcile-it.com with questions.